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Redact medical records and keep the clinical contentPage 1 of 3
Guide · redact medical records

Redact medical records and keep the clinical content

Medical records are shared for lawsuits, insurance claims, second opinions and research, and each time the patient's identifiers must come out. Re-Doc finds names, dates of birth, medical record numbers, addresses and phone numbers in notes, letters and scanned forms, and removes or replaces them while the clinical content stays readable.

Upload a file, first 10 pages freeSee pricing
Example

What Re-Doc changes

Orange boxes are what Re-Doc finds on its own. Text-based files keep their layout, and each real value is swapped for a realistic synthetic one.

1. Your documentdischarge.pdf
Discharge Summary
Cardiology · Ward 4B
PatientHarold Jensen
MRNMRN 00731942
DOB14 Feb 1951
PhysicianDr. Anita Shah
DiagnosisAtrial fibrillation
2. Safe to sharedischarge_safe.pdf
Discharge Summary
Cardiology · Ward 4B
PatientPeter Lindqvist
MRNMRN 00518260
DOB22 Jul 1950
PhysicianDr. Karen Moss
DiagnosisAtrial fibrillation
What to removePage 2 of 3
Checklist

What to remove, and what to keep

Usually removed

  • Patient names and relatives: in notes, headers and letters
  • Medical record and insurance numbers: MRNs, member and policy IDs
  • Dates tied to the patient: birth, admission and discharge dates
  • Addresses, phones and emails: and provider details if required

Usually kept

  • Diagnoses, medications and clinical notes
  • Lab values and results
  • The record's structure
Tip

HIPAA Safe Harbor lists 18 identifier types. Re-Doc targets the ones that appear as text. Your compliance team still decides which method applies to your case.

How it works

Three steps

  1. STEP 1

    Upload

    PDF, Word, TXT, scan or photo, up to 50 MB. Sign in with Google; the first 10 pages are free.

  2. STEP 2

    Review

    Re-Doc highlights every change. On scans you can add or remove boxes; for any file you can describe what to keep or remove in plain words.

  3. STEP 3

    Download

    Get the safe copy in the same format you uploaded, with the layout unchanged.

QuestionsPage 3 of 3

Frequently asked questions

01What needs to be redacted in medical records?
Typically anything that identifies the patient: names, record and insurance numbers, dates tied to the patient, contact details and addresses. The exact list depends on why you are sharing the records.
02Redact or replace?
Black boxes suit court filings and public release. Synthetic replacement keeps notes readable for research, training or review.
03Does it work on scanned and handwritten records?
Scanned pages are read with OCR. Printed text works best; clear handwriting is often read, and you can draw extra boxes before downloading.
04Is Re-Doc HIPAA certified?
No software is HIPAA certified by the government. Re-Doc supports de-identification workflows; the decision on what counts as de-identified stays with your compliance team.
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